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Poster Presentation Guidelines: 2014 AAVLD/USAHA Annual Meeting

·         Poster boards are 4' high X 8' wide, double-sided with black Velcro fabric.  Velcro is best to use to hang posters; push-pins are not long enough to hold most posters; T-type long pins will work.  Please bring your own fastening materials.

·         The AAVLD meeting runs every year from Thursday to Monday (check the website for dates), and poster boards will be available for posting on Friday PM, and there until take-down at noon on Sunday.

·         There will be an assigned “Poster Session” on Saturday, October 18, between 3:00-4:00 PM when you will be expected to be present at your poster for questions.

·         Your poster has a number in the Proceedings book, which corresponds to numbered poster boards, hence poster 30 goes on board 30.  This helps the attendee find the poster from the Proceedings.

·         For those in the graduate student poster competition, we ask that you flag this on your poster.

·         Format of posters is not dictated by AAVLD, but remember that this is a POSTER, not a manuscript.

o   Title, authors, and names of institutions should be as noted in your abstract in the Proceedings.

o    Use a crisp, clean design.  Lettering should be legible from about 5 ft (1.5 m) away.  Title lettering should be about 2-3" (5-7.5cm).  Subheading lettering should be 0.5-1" high (1.25-2.5 cm).  Text lettering should be approximately 24 point (1/4"/0.625cm).

o   Make illustrations simple and bold, with captions at least 3/8" (1 cm) high.  Enlarge photos, tables, and charts to show pertinent details clearly.

o   Do not tell the entire research/case history.  Present only enough data to support your conclusions and show the originality of the work.  The best posters display a succinct statement of major conclusions at the beginning, followed by supporting text, and a brief summary at the end.

o   Displayed materials should be self-explanatory, freeing you for discussion.

o   Use color to add emphasis and clarity.  Simplicity, ease of reading, etc., are more important than artistic flair.

o   You may bring handouts of your abstract or copies of your data and conclusions to share with interested viewers.  Some authors also provide sign-up sheets to record names and addresses of attendees who might wish more information, reprints, etc.