Call for paper PDF
CALL FOR ABSTRACTS
and APPLICATION FOR AWARDS
59th Annual AAVLD Meeting
October 13-19, 2016
2016 AAVLD Annual Meeting Instructions for Moderators of Scientific Sessions
Oral presentation guidelines 2016
Poster presentation guidelines 2016
2016 AAVLD Graduate Students Oral Presentation and Poster Presentation Awards
2016 AAVLD Laboratory Staff Travel Awards
2016 AAVLD Trainee Travel Awards
Deadline has been extended to June 10, 2016
Thank you for considering submitting an abstract for presentation of your work at the 2016 AAVLD Annual Meeting. According to the recent member survey, the quality of presentations in the Scientific Oral and Poster Sessions is the single most important reason for attending the AAVLD Annual Meeting.
Submit your abstracts EARLY!
Thomson Reuters ScholarOne is the official AAVLD provider of online abstract submission and management services. To submit an abstract, login to the AAVLD 2016 Abstract Submission Site with your User ID and Password e-mailed to you by ScholarOne Abstracts (current AAVLD member, previous submitters). For non-members, or if you did not receive an email from ScholarOne containing your User ID and Password, follow the instructions on the website for creating a new account. After login, follow the online instructions to submit your abstract.
Publication in the Journal of Veterinary Diagnostic Investigation (JVDI), the official journal of the AAVLD: We encourage submission of manuscripts to the JVDI based on your oral and poster presentations at the annual meeting. Manuscripts accepted by the JVDI editor after scientific peer-review will be published as refereed journal articles. Guidelines for format and style of manuscripts are published in the journal and on the AAVLD website (www.aavld.org). Authors are encouraged to submit manuscripts to the editor for processing prior to the meeting if possible.
AAVLD Annual Awards
The AAVLD is soliciting applications for the following AAVLD Awards:
AAVLD Trainee Travel Awards: Trainees in a Master's, PhD or residency program enrolled in all disciplines in veterinary diagnostic medicine are encouraged to apply, including epidemiology, immunology, microbiology (bacteriology, food safety, mycology and virology), molecular diagnostics, parasitology, pathology and toxicology.
The $1,500 travel awards are intended to help defray the cost of travel and lodging to attend the Annual AAVLD meeting. The Trainee Travel Awards are funded by the AAVLD Foundation and are intended to fulfill the recruitment and education mission of the AAVLD Foundation by encouraging trainee excellence in their diagnostic discipline, developing trainee presentation skills (verbal, written, organizational) and promoting networking of trainees with veterinary laboratory diagnosticians. This year, funds are available for up to 12 travel awards.
AAVLD Laboratory Staff Travel Awards: Veterinary diagnostic laboratory staff in any discipline are encouraged to apply, including epidemiology, immunology, microbiology (bacteriology, food safety, mycology and virology), molecular diagnostics, parasitology, pathology and toxicology.
The $1,500 travel awards are intended to help defray the cost of travel and lodging to attend the AAVLD Annual Meeting. The Laboratory Staff Travel Awards are funded by the AAVLD Foundation. Laboratory staff travel to the AAVLD Annual Meeting is intended to encourage laboratory staff excellence in their diagnostic discipline, promote networking of veterinary laboratorians and encourage participation in AAVLD committees. This year, funds are available for up to 6 laboratory staff travel awards.
AAVLD Graduate Student Presentations Awards (oral and poster presentations): The AAVLD encourages trainees in all disciplines of veterinary diagnostic medicine to apply. Veterinary diagnostic disciplines include epidemiology, immunology, microbiology (bacteriology, food safety, mycology and virology), molecular diagnostics, parasitology, pathology and toxicology. The purpose of the awards is to encourage trainee excellence in their diagnostic discipline and to develop trainee presentation skills (verbal, written, organizational).
Two awards will be selected and given during the AAVLD Annual Meeting, one for best oral presentation and one for best poster presentation. The recipient of each award will receive a $500 cash prize. The AAVLD Awards Committee will select the awardees and awardees will be announced during the joint AAVLD/USAHA President's Reception and Dinner during the annual meeting.
AAVLD Laboratory Staff Presentations Award (oral and poster presentations): The AAVLD encourages lab staff in all disciplines of veterinary diagnostic medicine to apply. Veterinary diagnostic disciplines include epidemiology, immunology, microbiology (bacteriology, food safety, mycology and virology), molecular diagnostics, parasitology, pathology and toxicology. The purpose of the awards is to encourage laboratory staff excellence in their diagnostic discipline and to develop presentation skills (verbal, written, organizational).
One award will be selected and given for best presentation during the AAVLD Annual Meeting. The recipient will receive a $500 cash prize. The AAVLD Awards Committee will select the awardee and awardee will be announced during the joint AAVLD/USAHA President's Reception and Dinner during the annual meeting.
J. Lindsay Oaks Best Student Molecular Biology Award (oral and/or poster presentations): The AAVLD invites interested trainees to submit oral/poster presentations relating to molecular biology in veterinary diagnostics. This $500 award is given to the student delivering the best oral presentation or poster on a molecular biology topic at the AAVLD annual CE meeting. All molecular biology oral presentations and poster presenters are eligible.
Richard Walker Best Student Bacteriology Award (oral and/or poster presentations): The AAVLD invites interested trainees to submit oral/poster presentations relating to bacteriology in veterinary diagnostics. This $500 award is given to the student delivering the best oral presentation or poster on a bacteriology topic at the AAVLD annual CE meeting. All bacteriology oral presentation and poster presenters are eligible.
AAVLD/ACVP Diagnostic Pathology Award for Residents/Graduate Students: The AAVLD and the American College of Veterinary Pathologists (ACVP) encourage trainees in veterinary pathology to participate in the annual meetings of both organizations. The AAVLD/ACVP Diagnostic Pathology Award for Residents/Graduate Students will be presented to graduate students and/or veterinary pathology residents for the best oral presentation in the field of veterinary pathology at the annual AAVLD meeting. Part of the award is to support travel of the award winner to the next annual ACVP meeting to present the award-winning presentation at the ACVP meeting. Please visit http://www.aavld.org/mc/page.do for AAVLD meeting details.
- The awardee will receive $1,000 from the AAVLD pathology committee to help defray travel and lodging costs associated with attending the ACVP annual meeting of the following year. The award winner must present the award-winning presentation at the ACVP meeting of the following year in order to receive the award. The award will be given to award winner following submission of the abstract to the ACVP meeting.
- The recipient will be granted a waiver for the ACVP meeting registration fee.
All submission and award information is available on the aavld2016.abstractcentral.com site. Please click on the link to the site
and follow the instructions. You may also access this information on the AAVLD website at www.aavld.org/annual-meeting and click the "Awards Page" tab.
1. DEADLINE: The deadline for submissions is June 1, 2016 at 11:59 pm ET.
2. SUBMISSION LIMIT: There are no restrictions on the number of submissions you may submit or on the number of abstracts you may present.
3. CHARACTER LIMIT: There is a limit of 3000 characters (approximately 400 words) for the text of your submission. The character count includes spaces. Your character count is displayed in the green bar at the top of your submission. The character count will not include title, authors, and institutions.
4. TITLE: Enter the title in sentence case (mixed case). Do not put your title in quotation marks.
5. BODY:All abstracts are required to be in 'narrative' form. You may copy and paste your submission into the appropriate fields. Typing your submission directly into the text box provided is not recommended as there is a 45 minute timeout period. Any work not saved within 45 minutes of inactivity will be lost.
6. PRESENTATION TYPE AND CATEGORY: Select the appropriate presentation type and category from the drop-down menu provided. Some submission types will have only one selection from which to choose.
7. AWARDS: Some submission types may be eligible for awards. Please indicate your interest by selecting the appropriate option.
8. INSTITUTIONS/AFFILIATIONS: Enter all the institutional affiliations for your authors prior to adding the authors. You do not need to enter institutions in a particular order to be able to designate author affiliations. After entering all affiliations, you will proceed to the next step of adding authors and then associating them with the already entered institutions.
9. AUTHORS: Please enter all authors in the order they should appear. If you (the Contact Author) are not the Presenter on a submission, you will need to provide contact information of the Presenter.
10. KEYWORDS: Enter at least one (1) keyword. Up to three (3) keywords may be submitted.
11. PROOF: Carefully check the proof of your submission. Make sure all special characters and formatting are displaying properly in your proof. If you find errors, return to the appropriate page by clicking on the page name in the left-hand side bar menu to make your corrections.
12. COMPLETING YOUR SUBMISSION: If you have not completed all required sections and details you will not be able to submit. When all required information is entered, the "Submit" button will appear at the bottom "Proof and Submit" page. You will be notified by e-mail that your abstract was received by the system upon submission. If you do not receive notification of abstract receipt by the system within one (1) hour, please contact technical support.
13. NOTIFICATIONS: Notifications will be emailed on July 15, 2016 If you do not receive your notification by July 31, 2016 please contact the Program Chair, Pat Halbur firstname.lastname@example.org
14. SUBMISSION OR MEETING QUESTIONS: If you have questions regarding the submission criteria or questions about the meeting, please contact the Program Chair at email@example.com
15. TECHNICAL SUPPORT: The "Help" link appears at the top of each page. However, if you have questions or problems with your submission, ScholarOne Technical Support is available M-F from 12:00 am to 8:30 pm ET. Technical Support at firstname.lastname@example.org or call:
Direct Number: +1 (434) 964-4100
Toll Free Number (US Only): (888) 503-1050.
Poster boards are 4 feet wide and 4 feet high. They are a velcro board. Velcro is best to use to hang posters; push pins are not long enough to hold most posters; T-type long pins will work. Please bring your own fastening materials (from poster presentation guidelines).
We look forward to seeing you at the 2016 AAVLD/USAHA Annual Meeting to learn about the latest science, issues surrounding animal health and network with your peers.